Frequently Asked Questions

What is required to reserve a date?

We require a signed contract, as well as a deposit of 50% of your day's rental fee. The second half of your rental fee will be due 60 days prior to your event. Final payment of all remaining expenses is required 2 weeks prior.

 

We have a 14 day "cold feet" policy that allows you to cancel after first initial deposit and receive a refund in full. After the first 14 days, all funds paid are non-refundable and non-transferable.

What is included in the rental price?

Access to our 8000 sq ft barn and all outdoor space is included in your rental. The bridal suite and groom's suite are also included with all wedding packages.

Bar service is included with all rentals with a variety of beverages available to purchase. Catering services may be purchased at an additional fee.

Please see our list of amenities in our Rates and Info section for a more complete list.

What time do we have access to the property on the day of our event?

You are allowed to arrive as early as 9:30am. All guests must be off the property by 1:00am. Guests will be charged an additional $100 per hour for time on property after 1:00am by any non-vendor. Vendors and those doing final pick-up must be off property by 1:30am.

Are we able to host our rehearsal on site?

Thursday is rehearsal day. You are welcome on the property for a one hour rehearsal on the Thursday before your wedding. Rehearsal times are listed below and are on a first come, first served basis. Please check with your wedding coordinator for availability. Rehearsal Dinners are available upon special request based upon availability.

4:00 - 5:00 pm 

6:00 - 7:00 pm - on-site rehearsal dinners can be added to this time slot and will be charged the hourly rate

 

Friday night rehearsals are available on a case by case basis, considered 2 weeks prior to event if there is no other event scheduled.  

 

If the full weekend or a Friday/Saturday package is booked for your wedding, you are able to host your rehearsal on Friday. 

Does your property have space for the bridal party to get ready before the wedding ceremony?

Yes, we have a beautiful 800 sq ft bridal suite separate from the main barn. This building has a private dressing room, a 4-mirror vanity for getting ready, a full kitchen,

and a seating area with comfortable furnishings for you to start out your big day! 

We also have groom suite located in the upper level of the barn.

Are we able to take photos on site before the day of our wedding?

Absolutely! We welcome you to the property for pre-scheduled photos at no additional charge. Scheduled times must be arranged in advance.

Are we allowed to bring in our own decorations?

Yes, let your Pinterest boards come to life. Tape, staples, or other damaging adhesives may NOT be used on the tables, walls, ceiling, or floor of the barn. Please consult with a staff member if you have any questions or special requests. 

Do you have yard games that are provided?

Yard games can be added to your package for an additional charge. 

What time does music need to end?

All music must be done by 12:30am. All exterior music must be shut down by 10:00pm. 

Can we supply our own food?

Friday and Saturday reservations require a catering contact with The Barn at 52 Pines. For other days you are permitted to use any food vendor you'd like, but self catering is not allowed. All food vendors must be approved by The Barn at 52 Pines in advance. Caterers must be licensed and insured, and proof of such must be provided. Vendor food should be prepared off-site and brought in for direct serving to your guests. Your vendor may use our fridge and freezer on-site. 

What is the policy on alcohol?

We have a full-service bar on site. We offer a variety of beverage options including beer, wine, liquor, and non-alcoholic beverages. If there are special requests, please 

advise ahead of time and we will do our best to accommodate. Per North Dakota law, no outside alcoholic beverage may be brought on site. 

Will there be a staff member on site during our event?

Yes, there will be at least one staff member present on site throughout the day and into the evening to help ensure you and your guests have a safe and enjoyable time 

on the property. Staff are present to address questions, tidy restroom facilities, ensure vendors follow property guidelines, and monitor guest safety throughout the event.

Can we have a DJ  or live musicians?

Yes. Our event barn has ample space and is wired to accommodate a DJ or a live band. The client is responsible for all musical arrangements.

Will there be more than one event taking place at the same time?

No, our property is set up to accommodate one event at a time.

What happens if I've planned an outdoor ceremony and it rains?

In case of inclement weather, your ceremony will be held inside. If you're also holding your reception inside, we will work with you to create a plan that will work

for both your ceremony and reception.

Is it okay for guests to leave cars overnight?

Yes, they can, but they need to be removed by 9:00am the next day. The Barn at 52 Pines is not responsible for loss or damage to any personal property left at the venue.

What are the guidelines for cleanup?

Clients and/or their caterers are responsible for clearing off all tables. This includes collecting and bagging all trash and service items such as cups, bottles, etc. All the items brought in by the client, including service items and decorations, must be either bagged for disposal or loaded and removed at the conclusion of your event. We will pick up any decor items of ours that you used as well as remove the table linens. 

Do you have a shuttle service to and from local hotels?

We are happy to have a partnership with the Hyatt House Minot. Your event space rental includes 2 hours of shuttle service to get you safely to and from the property. The included shuttle service will only go between The Barn at 52 Pines and the Hyatt House. Please inquire with Hyatt House Minot directly for special pricing on room blocks or check out their website for more details. Make sure to mention that your event is taking place at The Barn at 52 Pines. Lyft and Uber are also a great option to get home safely.

Are pets allowed?

We understand pets are important members of the family! However, in consideration of all guests, pets are not allowed anywhere on the property. Service animals are allowed with the appropriate documentation. We kindly ask that you let us know in advance if you or a guest will need to bring a service animal on property. 

Is smoking allowed?

Smoking is only allowed in designated areas outside of the main barn and bridal suite structures. 

Is your venue open year round?

Yes, we are open year-round. Both our Barn and Bridal Suite are equipped with heating and air conditioning for the comfort of our guests. 

Is security required for my event?

If alcohol is being served at your event, security is required. Please consult with a 52 Pines staff member for current requirements and pricing.

Is the venue handicap accessible?

The main floor of the main barn is handicap accessible. The Bridal Suite and Grooms Suite are NOT handicap accessible.